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* Terms & Conditions *
These Terms & Conditions, together with the deposit, constitute a binding contract. No changes or alterations can be made unless agreed in writing by the Company, prior to the date of the Event. For simplicity the following terms have these meanings:
Client – The person hiring Lucky Dip Disco
Company – Lucky Dip Disco. Address 41 Bowes Rd, Walton-on-Thames, Surrey, KT12 3HU
DJ – Janek Schaefer [ £1million of Public Liability insurance & CRB Checked/full disclosure]
Venue – The location of the Event
Booking/Contract – The hiring of the Company by the Client, in accordance with the Contract
Event – the actual party, wedding or other function for which the Client has booked the Disco
1. Booking Details
1.1) No Booking is confirmed until I receive the non-refundable booking fee £100.
1.2) If the booking fee is not returned before the due date, the Client must reconfirm that the requested date is still available. If the date is no longer available the booking fee will be returned, and the booking considered void.
1.3) Depending on access and the scale of the event I will require adequate time for the installation and dismantling of the equipment. Up to about 60mins at the start and allow up to 75mins at the end of the disco depending on access and the scale of the event. [usually an hour each side does the job for most parties - in emergencies I have managed to set up in 30mins for kids parties].
This amount of time will depend on the type of event, access and amount of equipment required. If the Client or Venue has special requirements for setting up/disassembly times or times of access, the Client must provide these details to the Company prior to the booking, or additional charges may be made. Wherever possible, the Company will visit the Venue prior to quoting in order to estimate the time/work/equipment required. Please bear in mind that if there is not sufficient time to do this, or if the distance, opening hours of venue or other matters prohibit this, then the Company must rely on information given by the Client in providing a Quotation. Parking/Toll charges will be charged at cost.
1.4) Both the company and client offer assurances that no previous bookings exist with other clients/companies that would affect the booking.
1.5) If the client has another booking which results in the cancellation of the contract, cancellation costs in Paragraph 3 do not apply and the full payment is required.
1.6) If the company has another booking that results in the cancellation of the contract a full refund will be given. However, the Company warrants that it will attend any booked event to the best of its ability.
2.1) Booking fees can be made in Cash or by Transfer. Payment of any outstanding balance must be paid on arrival, before the event begins
2.2) I love to party, but I much appreciate being paid properly for the service and energy I provide! If I am required to play on past the agreed time, the fee for such overtime is £25 per 30mins or part thereof, payable in cash. This is subject to the conditions of the Venue, and is at the DJ’s discretion. OR by PRIOR discussion / arrangement with Janek on the night.
2.3) If any payments are not received by the due date, the Company may refuse to attend the event, and full payment will still be required, as this will be considered a breach of contract. The Company may, at its discretion, allow a time to pay, but this is exceptional and must be agreed before the commencement of the event.
3. Cancellations and Postponements
3.1) In the event of the client wishing to cancel or postpone the event for any reason the booking fee will not be refunded. The Client must notify the Company as soon as is practicable.
3.2) If the cancellation or postponement is made less than 30 days before the event, the entire fee will be due. This is because it is unlikely the Company will receive a replacement booking at such a late date.
3.3) At the Company’s discretion, the Company may agree to alter the date of the booking, such replacement date to be within 3 months of the original booking date, and subject to the company being available on the replacement date.
4. Conduct and Security
4.1) The client will ensure that the audience and anyone other than the company’s team conduct themselves in a proper manner. The company will not be held responsible for any actions, behaviour or damage caused by those attending the event, under any circumstances.
4.2) The company team will conduct themselves in a proper manner throughout their attendance at the venue, and will respond to the clients requests (unless in breach of any laws or venue requirements/restrictions) as to volume, positioning of equipment, and any other reasonable requests.
4.3) Often, the Company will take photographs or video footage of events, to be used in promotional materials. If you, the Client, object to this, please notify the Company before the date of the event.
4.4) The client will be held responsible for any theft or damage of any equipment (including vehicles stored on the premises) belonging to the company caused by anyone other than members of the company’s team.
4.5) It is solely the responsibility of the client to ensure the venue has sufficient and legal security for both personnel and equipment (including vehicles used by the company).
4.6) The Company will not be held responsible for damage to the venue caused by the company’s equipment. Any potential problems must be notified to the company.
4.7) The Company operates a zero tolerance policy regarding abuse of its staff, whether verbal or physical, actual or implied. The Client is responsible for the behaviour of his/her guests at all times, and is responsible for providing any security necessary to police such behaviour. In the event of any actual or threatened abuse, the DJ may turn the music down, and request that the matter is dealt with. The music will be left turned down for up to 10 minutes, and if the problem is not dealt with in that time, the DJ has the right to refuse to play on, and may pack up and go. In such circumstances the full fee is still payable, and any damages or loss will be reclaimed from the Client.
5. Health & Safety
5.1) It is solely the responsibility of the client to ensure the venue complies with Health & Safety, and holds all necessary certification, Public Liability Insurance, Public Performance Licences etc.
5.2) For children's disco parties, the guardian of each child [or host adult for private parties] is responsible for their safety. Lucky Dip Disco / Janek Schaefer is not liable for their safety. I am an interactive entertainer and dance with and around the children including holding their hands, jumping, running and crawling etc. All reasonable caution is taken, but a dance party is a random space and I am NOT liable for accidents or for safety of individuals within the group. Some toys and games may not be suitable for the under 3's. Taking part constitutes your agreement.
5.3) The Client is responsible for ensuring that the venue can provide a safe and practical area in which the Company can set up and operate its equipment. 2 x 13amp sockets are required, preferably separate, and on an unloaded circuit. For most venues, this is adequate; however for very large venues different requirements may be necessary.
5.4) The equipment used may include such items as Lighting stands, truss systems, speaker stands and other constructions. The area provided must be both safe and practical. If the DJ deems that the venue is unsafe, the Company reserves the right to refuse to set up, and in this case the full fee would still be payable, as the Company has turned up, but is prevented from working by Health & Safety Issues which are the Clients responsibility.
5.5) A suitable parking area must be available for the loading and unloading of the company’s equipment at the venue. Likewise, there must be adequate access to the venue.
6. Deposit Requirements
You are required to read and agree to the Lucky Dip Disco Terms & Conditions when sending your deposit and completed booking form. Receipt of your deposit confirms your agreement. The non-refundable deposit required is £100. Once received and your booking is confirmed. Full payment becomes due 4 weeks before the event date. All payments that are made more than 4 weeks before the event, can be by transfer or cash. Cheques should be made out to "Janek Schaefer".
PLEASE INFORM THE VENUE THAT IT CAN TAKE ME UP TO 90 MINUTES TO VACATE THE BUILDING for adult parties. THIS HELPS TO REDUCE STRESS FOR EVERYONE.